1. Location location
Setting up a new office can be both daunting and exciting. Do your research and take time to check out a range of properties in various locations before making a final decision. Unless there’s a business case for being in a particular location e.g. you need to locate close to a certain client or supplier, it’s a good idea to keep your options open and explore alternatives. You will always be in a stronger negotiating position if you have a few options to choose from, and it can help provide that leverage if you’re looking for bonus benefits such as new or updated fit-outs, rent-free periods or parking spaces.
2. Plan the layout before buying the furniture
Bringing it all together internally can be expensive and time consuming, and for the sake of your clients, your staff, and your brand, it’s a good idea to aim to create a professional looking environment.
If the budget doesn’t stretch to professional help in this area, you can still make your office look stylish and well designed by taking some time to plan the layout, and choose appropriate pieces of furniture that work well together. Measure the office space and draw it up – on screen or paper. It’s amazing how much easier it can be to work out what goes where once you get a ‘bird’s eye view’ of the available area. Working with shapes that represent potential furniture required (proportioned correctly for your plan) you will be able to move things around easily until you find the optimal layout. Then it’s just a matter of buying the items you now know you need, and moving it all into place.
3. What equipment will I need?
The computers you need will be largely dictated by the type of business you’re in – desktop, laptop, tablets, servers, screens – and then there’s software needs, security, support – these will all be key decisions and vitally important investments for your business. Telephone systems can be a major investment for any business, so it makes sense to take advantage of smart technology for this critical need. With a virtual PABX system you save money on the cost of the system, maintenance, and calls. To find out more check out Broadband Solutions’ SmartPABX™.
4. Essential internet
Every business knows just how critical a timely flow of information is. The problem is that most of the larger providers of broadband are so focused on big business that SMEs find it difficult to get the internet services they require with true customer service and support. That’s where Broadband Solutions comes in, providing smart ways to say hello. Broadband Solutions have purpose-built one of Australia’s largest and most reliable IP networks specifically for business. Our network carries the internet and telephony traffic for some of Australia’s largest companies and government departments, as well as over 80% of hotels in Australia.
By using only the latest and most robust hardware and software we have achieved an impressive network uptime of over 99.95% since we launched our network in 2005, and have very happy clients to show for it.
5. Taking care of employee health
Everyone has no doubt heard about ergonomics, but often it’s overlooked when setting up an office. RSI injuries to wrists, arms and shoulders, and bad backs, all lead to unhappy, unproductive staff (and managers!). Seat inserts that provide appropriate support and encourage correct posture are an inexpensive way to ensure you’re taking care of your employees’ health.
6. Clear signs
It doesn’t have to cost a lot to set up impressive looking signage. Laser-cut adhesive vinyl is a cost effective and fast solution – even if you just use your company name in plain text. A well designed logo is something to aim for, but if you’re still in that start-up phase it always works well to keep it simple, pick a colour that suits your business (and your) personality, and then have your business name “reversed out” of a sheet of coloured adhesive vinyl. If your new office has glass frontage the vinyl doubles as signage and as a privacy screen!
Last modified: March 18, 2015